Skip to main content
Australian National Data Service Research Data Australia

Research Data Australia Content Providers Guide: Data source administrator role

A guide for contributors to Research Data Australia

Data Source Administrator Role

Data Source Administrator responsibilities

Liaison and communication

A Data Source Administrator is responsible for liaison between an organisation and ANDS in relation to the organisation's metadata feed. Liaison responsibilities include:

  • Contacting their ANDS Client Liaison Officer if there are any concerns or queries about RIF-CS, metadata feeds, the ANDS Collections Registry or Research Data Australia.
  • Keeping Data Source Administrator contact information up to date in the Data Source Account

The person acting in this role may also be responsible for liaising with ANDS in relation to funded projects, and should provide up-to-date contact information to their ANDS contact person.

Keeping informed:

Data Source Administrators should keep themselves informed about potential changes to the RIF-CS Schema and the implications for their institution using the communication channels provided to ANDS Partners.

Data Source profile management and harvester configuration

The Data Source Administrator is responsible for maintaining the administrative information held in the Data Source Account about the OAI-PMH Data Provider at their institution, and may also oversee the technical processes of providing metadata to the ANDS Collections Registry.

A person acting in the role of Data Source Administrator can be responsible for more than one Data Source.

Managing and maintaining the Data Source includes:

  • ensuring the Data Source profile, including harvester configuration, in the ANDS Collections Registry is correct
  • scheduling harvests for a Data Source
  • testing the harvest process as required
  • monitoring to ensure harvests have not failed.

Data Source Adminstrator Dashboard

Many of the functions Data Source Administrators carry out are accessed from the Data Source Administrator Dashboard.  Read more.external-link  Watch a brief video tutorial.external-link

From the Dashboard, you can:

  • view your Data Source Activity Log  Read moreexternal-link
  • maintain your Data Source Settings  Read moreexternal-link

As a Data Source Administrator, you will also Manage Records in your Data Source. Read more.external-link  Watch a brief video tutorial.external-link

Backups of development metadata:

During the development phase of ANDS funded projects, institutions may create records in ANDS Systems. Records with statuses other than Approved and Published are not backed up by ANDS. The Data Source Administrator should ensure that backup copies of these records are held within their institution.

Skill set for a Data Source Administrator

A Data Source Administrator requires the following skill set:

  • Ability to understand and implement institutional polices affecting data, such as copyright, licensing, ethics and privacy, contractual requirements, security and access policies, recordkeeping policies on retention, and preservation.
  • Technical appreciation of system changes that might require changes to the Data Source attributes.
  • Basic IT competency, including the ability to access the Internet and to use an online application.
  • Authority to oversee and administer the data feed to ANDS on behalf of the data owner.
  • An understanding of the type of metadata feed (e.g. OAI-PMH) from their institution to the ANDS Collections Registry, and its configuration. Data Source Administrators need to know about any changes affecting the harvest, such as the harvest point being moved or any technical changes made to the harvest point setup.
  • An understanding of the ANDS RIF-CS schema.

A non-technical person is suitable for the role as long as the organisation has good communications mechanisms, and provides adequate technical support.

The Data Source Administrator needs formal legal authority to share metadata with ANDS. This is likely to derive from an institutional data management policy, supported by formal agreement with depositors.

Date Change history
26 October 2010 First web publication
29 Sept 2011 Minor edits to backup advice and restructure of page to highlight communication role
13 May 2013 Included links to updated DSA help pages and video tutorials for Release 10

Please send any feedback on this page to


ANDS resources

Contact ANDS                                       ANDS Online Services                                      ANDS Technical Resources                                      ANDS Developers Toolbox                                       powered by Springshare

Thank you for visiting the 'new look' Content Providers Guide!  We'd really appreciate your feedback.  Please tell us what you like about the Guide or how it might be improved. 

Send your questions and comments to:

Thank you!